Digital Services
Quantum IT Solutions have secured a service level agreement with a reputable company to look after its digital scanning solutions. Quantum IT Solutions provides specialist consulting and guidance in the specification, supply and support of production, as well as, operational scanning equipment and software.
Orbit can be deployed as a hosted solution enabling endless benefits to the customer. By converting traditional paper based information to electronic formats, and most importantly, manages and provides controlled access to the converted information via an easy to use frontend.
The Typical Problem in Every Business
- Waste productive time searching for documents. Unable to find the critical document on time.
- Unstructured documents and overloaded archives.
- Duplication (photo copiers, toner, paper)
- Boxes and documents causing fire hazards. Boxes and documents occupying expensive office space.
The Solution
Value Proposition
- Access to information allowing fast and effective retrieval of information
- Multiple access to the same document
- Reduce fire hazards
- Turn wasted space into productive space
- No document duplication
- Cost savings
- Streamlined business processes
- Audit trails
- Document retention
Quantum IT Solutions adopted the guidelines for scanning as set out in the "SANS 15801", Electronic imaging - Information stored electronically - Recommendations for trustworthiness and reliability” All processes in our bureau conform to these guidelines, ensuring authenticity of scanned documents.
Our business partner has over time delivered successful projects to many organisations and a full customer list is available on request.
Background
With an owned capacity of over 10 Million scans per month, our business partner is the leader in providing services in backlog conversions, on site and off site operational scanning services, using our proven technology and processes.
Our services include providing data management services, where the need for the conversion of large paper based archives into a well managed and easily accessible information repository are identified.
The conversion of paper-based information includes the preparation, scanning and data capturing and validation of documents into various electronic formats, and delivery to any recognised Document Management System. We also convert scanned images, using Optical Character Recognition (OCR) technology, to provide ‘full text’ searchable documents.
Quantum IT Solutions focuses on providing these services on a bureau basis, as well as operational solutions, and with our wealth of expertise, aims to offer all our customers affordable solutions with speed and accuracy, emphasising “access to information!!!”
Services
Consulting:
Business analysis, Project management and Process design.
Scanning solution:
POD processing, Reporting missing POD’s, Missing invoices, Missing supporting documents, Improve turnaround on debtors book, HR, Financial, Insurance, Short term, Claims and Auto FTP functionality.
Document tracking:
- Know exactly where all documents are, every step of the way from inception, through process, to archive and/or physical storage
- Each document receives unique tracking barcode
- Box numbers captured during process
Box Storage
For a complete one stop solution, Quantum IT Solutions also offer box storage as the final stage in the process. Storage boxes with lids are supplied and each document is referenced via the unique tracking number assigned to it. Retrievals are requested via internet and deliveries are done on request, with a ‘speedy’ same day delivery service in critical cases.
Hosting
Where customers decide not to invest in infrastructure hardware and software, Quantum IT Solutions provides a hosting solution. Images are hosted in a secure environment allowing the customer access to their documents via the internet. The hosting service is effective for corporate as well as small businesses. The hosting concept allows the customer to have a trouble free business day, while expert resources take care of preparation, scanning, indexing and maintaining their data. The service include backups, redundancy and 24x7 access.
Hosting Concept
Consulting
Quantum IT Solutions provides consulting services to analyse the current business processes and create an “as is” template. A “to be” scenario is sketched where challenges are highlighted, business processes designed, and solutions designed to fulfil the requirements from the customer. This is done based on best practises as well as expert knowledge and experience in the field. The final implementation strategy is built and presented for sign off and implementation.
OCR, ICR and OMR
Quantum IT Solutions provides a variety of services using these technologies.
- Full text OCR (providing content searchable PDFs)
- Forms processing
- Invoice processing
- Zone processing
- Automated Data Capture
